- What is the NIF and why do you need it
- Documents required to obtain the NIF
- Step by step to obtain the NIF as a resident
- How to obtain a NIF as a non-resident
- Costs associated with issuing the NIF
- NIF validity and renewal
- Tips to avoid problems obtaining your NIF
- Use of NIF in Portugal
- Differences between TIN for residents and non-residents
- How to appoint a tax representative
- Online services for obtaining NIF
- Frequently Asked Questions
Obtaining a Tax Identification Number (TIN) in Portugal is an essential step for any foreigner who intends to carry out financial or tax activities in the country. This article details the process of obtaining a NIF, whether you are a resident or non-resident, and provides all the information necessary to ensure you comply with all legal requirements.
Main Takeaways
- The NIF is essential to carry out tax and financial activities in Portugal.
- Residents and non-residents have different requirements to obtain the NIF.
- Issuing the NIF is free, but there may be fees for issuing it to a card.
- It is possible to request the NIF online or through a tax representative.
- The temporary NIF has a specific validity and may require renewal.
What is the NIF and why do you need it
Importance of the NIF in Portugal
The NIF, or Tax Identification Number, is a unique nine-digit number issued by the tax authorities in Portugal. It is essential for anyone carrying out business or legal activities in the country. This number is required for various transactions, including purchasing property, opening bank accounts, paying taxes and receiving income.
Difference between NIF and other tax documents
The NIF is different from other tax documents, such as the citizen card, as it is specifically used for tax purposes. While the citizen card can serve as general identification, the NIF is essential for all interactions with the tax authority in Portugal. Without it, you cannot carry out many official and legal activities in the country.
Documents required to obtain the NIF
Documents for residents
To obtain your NIF as a resident in Portugal, you will need to present some essential documents. Make sure you have everything ready before heading to the tax office. Here's what you'll need:
- Identification document with photo (Citizen Card or Passport)
- Proof of residence (this could be a utility bill, lease agreement, etc.)
Documents for non-residents
If you don't reside in Portugal, the process is a little different and you will need some additional documents. Here's what you should have on hand:
- Passport or photo identification document
- Proof of residence in your country of origin
- Power of attorney to a tax representative in Portugal, if you cannot be present in person
Note: In some cases, it may be necessary to present a birth certificate, especially for minors.
Step by step to obtain the NIF as a resident
Visit to the tax office
To obtain your NIF as a resident, the first step is to go to a tax office. Take your passport/citizen card and proof of residence with you. When you arrive at the Finance department, you will present the necessary documents and will be guided through the final steps to obtain your NIF. In most cases, the process is quick and only takes a few minutes.
Online request
If you prefer, you can also request your NIF online through the Finance Portal. To do this, you need to create an account on the portal and follow the instructions to submit the necessary documents. This method may be more convenient if you do not want to physically visit a tax office.
Appointment of a representative
Another option is to appoint a representative to handle your NIF request. This representative can be a lawyer or an accountant, for example. The representative must present a certified copy of your passport and a specific power of attorney for this purpose. This option is useful if you have difficulty handling the process in person.
How to obtain a NIF as a non-resident
Tax representative in Portugal
If you are a non-resident, you can request a temporary NIF without physically being in Portugal. To do this, you need to appoint a tax representative, who can be a lawyer or a specialized company. Using a lawyer is generally more expensive than using a NIF service company and it is not necessarily faster.
Companies that help with obtaining the NIF
There are several companies that can obtain your NIF for you. These companies handle the entire process, from submitting the necessary documents to obtaining the NIF. It's a convenient option if you don't want to deal with bureaucracy.
Request for temporary NIF
The temporary NIF is assigned at the time of the request, made through a verbal declaration by your tax representative. To do this, it is necessary to provide a certified copy of the passport and a specific power of attorney for this purpose.
If your tax representative needs to clarify any doubts, you can make an appointment for in-person assistance by calling 217 206 707, from 9am to 7pm.
Costs associated with issuing the NIF
Free issue
The NIF request is free. The number is assigned instantly and the attendant gives you a printed paper with your NIF. There is no cost associated with this initial process.
Fees for card issuance
If you choose to issue a NIF card, you will have to pay an additional fee. However, the card is optional and quite uncommon. Most of the time, attendants do not even offer this service.
Note: Values may vary, so it is important to check the current value on the website of the competent authority to process the request.
NIF validity and renewal
Validity of temporary NIF
The temporary NIF is granted to foreigners who do not yet have permanent residence in Portugal. This type of NIF has a limited validity, generally up to one year. It is crucial to pay attention to the expiration date to avoid legal and tax problems. If you plan to stay in Portugal for a longer period, you should consider obtaining a permanent NIF.
Renewal process
Renewal of the temporary NIF must be done before the expiration date. To do this, you need:
- Gather the necessary documents, such as your passport and proof of residence.
- Visit a tax office or use the online services available on the Finance Portal.
- Submit the renewal request and wait for confirmation.
Don't leave your renewal to the last minute. Plan in advance to avoid complications.
Tips to avoid problems obtaining your NIF
Common mistakes to avoid
When requesting your NIF, it is crucial that all data is filled in correctly. Errors in personal data may delay the process or even result in the rejection of the application. Always check the spelling of your name, your date of birth and other important details.
Useful advice
- Prepare all necessary documents: Take your passport/citizen card and proof of residence with you.
- If you are a non-resident, make sure you have a certified copy of your passport and a specific power of attorney to appoint a tax representative.
- Confirm the opening hours of the finance service before you go.
- If you choose to place the order online, follow the steps on the Finance Portal and ensure that all the details are correct.
Remember, your NIF is essential for many tax transactions and legal contexts in Portugal. Avoid complications by ensuring all your documents and information are in order.
Use of NIF in Portugal
Opening a bank account
To open a bank account in Portugal, it is mandatory to present your NIF. This number is essential for tax identification and for carrying out any financial transaction in the country. Without the NIF, you will not be able to open a bank account.
Buying property
If you are thinking about buying a property in Portugal, the NIF is one of the fundamental documents you will need. This number is used in all real estate transactions, from signing the purchase and sale contract to paying taxes related to the property.
Other tax situations
The NIF is also necessary for several other tax situations, such as:
- Receiving income from business activities or dependent work
- Obtaining credit, such as mortgages
- Paying taxes in Portugal
- Inheritance of assets in Portugal through a will
- Enrollment at a local university
The NIF is an essential document for anyone wishing to carry out official and legal activities in Portugal. Without it, many transactions and bureaucratic processes become impossible.
Differences between TIN for residents and non-residents
Tax obligations
Tax obligations vary depending on whether you are a resident or non-resident in Portugal. Residents must declare all of their worldwide income, while non-residents only need to declare income obtained in Portugal. This can have a significant impact on your tax bill.
Advantages and disadvantages
For residents, having a NIF facilitates integration into the Portuguese tax system and allows access to various services, such as opening bank accounts and purchasing property. For non-residents, the process can be more complicated and generally requires the appointment of a tax representative. However, there are specialized companies that can help simplify this process.
If you are a non-resident, consider using the services of a specialized company to avoid complications and ensure that your NIF is obtained quickly and efficiently.
How to appoint a tax representative
Who can be a representative
To appoint a tax representative in Portugal, you must choose someone who resides in the country. This person could be a friend, family member or even a professional, such as an accountant. It is important that you trust this person, as she will be responsible for fulfilling your tax obligations in Portugal.
Representative responsibilities
The tax representative has several responsibilities, including:
- Receive all correspondence from the Finance Portal on your behalf.
- Ensure all tax returns are filed on time.
- Ensure that taxes are paid within the established deadlines.
Remember that if your representative does not comply with these obligations, you may face fines and fines. Therefore, choose someone who is reliable and organized.
Online services for obtaining NIF
To request the NIF online, your legal representative must follow the following steps:
- Access the Finance Portal, through the e-balcão;
- Select Taxpayer Registration and delivery of “Identification”;
- Then click on Assign/Change NIF-Singulares.
It is essential that all data is filled in correctly, both for the applicant and the tax representative.
There are several companies that offer services for obtaining a NIF online. Here is a comparison chart:
Empresa | Cost | Deadline | Website |
---|---|---|---|
Bordr | € 140 | 7 days | Bordr |
E-Residence | € 100 | 10 working days | E-Residence |
NIFPortugal.pt | € 80 | 14 working days | NIFPortugal.pt |
NIF Online | € 100 | 10 working days | NIF Online |
Note: Using a lawyer is generally more expensive than using a TIN service company and is not necessarily faster.